Job Opportunity: Apprenticeship Training Coordinator
STATUS: Full-Time
FLSA STATUS: Exempt
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. JobWorks provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.
SUMMARY:
Incumbent serves as Apprenticeship Training Coordinator (ATC) thus serving as a liaison between employers, training providers and the regional workforce system to promote and guide apprenticeships in the 12-county region. The ATC may provide consultative and investigative services for apprenticeship training and certification within the Apprenticeship Program. The ATC provides a linkage between industry standards, training providers, employers and apprentices, and carries out specific related functions under the legislation and regulations. Coordinates and administers apprenticeship agreements in the role of a RAP intermediary. Advises apprentices and employers of their rights and responsibilities under relevant legislation and regulations regarding apprenticeship programs. Develops policy and procedures for Board review and approval. Conducts apprenticeship training to WorkOne staff on policy, procedures and appropriate documentation. Conducts monitoring of files and records to ensure compliance with regional, state, and federal regulations. Participates in a variety of apprenticeship related meetings and webinars.
DUTIES:
Become familiar with Corporate and Regional Workforce Board’s overall vision of Workforce and Economic Development. Embody the principles, goals, objectives, applicable regulations, policies and procedures in order to develop a comprehensive understanding of the position and how the job responsibilities correlate to Region 4’s apprenticeship concept while ensuring all activities are consistent and compliant with such and leads to their achievement.
Adheres to all Internal policies, procedures and applicable legislation as well as Department programs and objectives.
Creates and delivers presentations and participates in the development and promotion of the apprenticeship model of training and recruitment; Participates in the development of practical and technical training and act as a regional resource for implementation of Registered Apprenticeship programs.
Work is mostly performed independently, and matters are referred to the Regional Program Manager when the consequences of a decision are likely to be critical to the Apprenticeship Program. Must react to new situations in a timely manner and make effective decisions and judgments within the guidelines of legislation, regulations, and policies respecting the Apprenticeship Program. Organizes own workload and establishes priorities.
Responsible for the communication between apprentice employer and case management staff.
Responsible for collection of data/documentation regarding apprenticeship programs and apprentices.
Responsible for the monthly reporting of progress towards goals and benchmarks of the apprenticeship grant.
Become proficient with the WorkOne System philosophy in order to develop an understanding of the job’s relationship and how position relates to WorkOne initiatives and assure all activities are consistent with such and lead to the success of regional goals and performance attainment.
Become familiar with the IEDC’s philosophy and implementation in order to develop an understanding of the job’s relationship and how position relates to state economic development initiatives and assure all activities are consistent with such and lead to the Region’s goal and performance achievement.
Responsible to participate in meetings/conference calls and make regular reports on plan achievements as directed.
Utilizes, maintains, and updates various employer and client databases in a timely manner.
Attends various staff meetings, submits required reports, interprets program information, and makes policy and procedural recommendations.
Ensures compliance with federal, state, regional, and agency rules and regulations. Ensures agency and individual performance standards are met and/or exceeded.
Responsible to travel outside the office as required.
Responsible to project a professional image in manner and appearance.
Performs other duties as assigned.
I. JOB REQUIREMENTS:
Bachelor’s Degree in Business, Human Resources, Project Management, or related field preferred but not required. Experience working with trades, project management, or related field experience a plus.
Demonstrated effectiveness in oral and written communication.
Ability to work autonomously and in a team environment.
Ability to meet all hiring requirements, including passage of a drug test and background check.
Knowledge of apprenticeship system, legislation and regulations with respect to the apprenticeship programs.
Knowledge of the apprenticeship model of training.
Knowledge of trades, clients and cultural diversity, and a working knowledge of trends in the industry.
Well-developed organizational, interpersonal and communication skills (written and oral) as well as the ability to develop and make effective presentations.
Well-developed conflict resolution, analytical and record keeping and administrative skills.
Ability to work effectively with diverse populations.
Ability to input data regarding the apprenticeships into appropriate systems.
Working knowledge of Microsoft Office software including Word, Excel and Power Point
Ability to effectively communicate orally and in writing with co-workers, other Region 4 partners, community organizations, social service agencies, educational institutions, various employers, training providers, clients, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to plan and present public speaking presentations regarding the WorkOne West Central Apprenticeship Program.
Ability to compile, analyze and evaluate data, make determinations, and present findings in oral or written form.
Ability to occasionally work extended hours, evenings, and travel out of town for meetings and training seminars, sometimes overnight.
Must be able to project a professional image in manner and appearance.
Possession of valid driver’s license and demonstrated safe driving record.
II. DIFFICULTY OF WORK:
Incumbent operates within general instructions, guidelines, and rules, exercising discretion in selecting the appropriate ones to ensure successful completion of assigned tasks. Incumbent performs a broad range of regular duties, which involve consideration of several variables.
III. RESPONSIBILITY
Incumbent is responsible for proper completion of assigned tasks, with desired results clearly specified. Incumbent exercises independent judgment in a variety of situations and circumstances, using departmental policies for guidance. Frequently, decisions are made which are restricted only by organization-wide policies. Work is reviewed primarily for attainment of objectives, adherence to instructions/guidelines, and technical accuracy.
IV. PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with area employers, community organizations, co-workers, other departments, social service agencies, educational institutions, clients, and the public, for purposes of assisting customer’s in finding and maintaining employment as an end result. Incumbent works with the Business Services Team but reports directly to Regional Program Manager.